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Officer Elections Information 2007
AUSTRALIA
CHAPTER OFFICERS
The duties and powers of the officers of the Chapter shall be
as follow
PRESIDENT-
1 Year Term
(Clare Maxfield
2007/2008)
-
Presides over board and general
meeting
-
Makes appointments of committee
chairpersons
-
Represents Chapter in an official
capacity at any function or meeting of the International AICI
-
Approves of all disbursements
-
Co-signs disbursements with the
treasurer
-
Is responsible for the adequate
functioning of all officers and committee chairpersons, both in
carryinh out their duties to the Chapter and their
responsibilities to AICI
-
Keeps a record of work to pass to
the incoming president
-
Attends Board and Chapter meetings
-
Corresponds with the International
Board
-
Attends and
represents the chapter at the International Conference
(chapter subsidizes
convention fee, if feasible)
-
Performs such other duties as are
necessarily incident to the office of President
PRESIDENT
ELECT - 1 Year Term (Followed by 1 Year Term as President - Must
have been on the AICI Australia Chapter Board for at least 1 year previous
before nominating for this position)
-
Presides in the absence of the
President.
-
Assists the president in carrying
out chapter business and program of work as prescribed by the
President and Board of Directors
-
Chairs
the Conference Committee for the following years conference
-
Elected each year for a year term and automatically
assume office of President the following year
VP COMMUNICATIONS –
1 Year Term
-
Promotes and publicizes all chapter
events
-
Sends information on local chapter
members to the International newsletter
-
Updates the Australian Chapter
Website
-
Manages the content and
distribution of the Chapter E-newsletter
-
Keeps a record of work to pass to
the incoming VP Officer
-
Attends Board and Chapter
VP MARKETING
– 1 Year Term
-
Works to get advertisers for the
Bi-monthly Chapter E-Newsletter
-
Works with the VP Communications on
content of the E Newsletter
-
Is in charge of the Trade Tables at
the annual Australian conference
-
Presents new ideas to Board which
will bring community awareness and credibility to the Chapter
-
Presents marketing strategies for
furthering growth of the Chapter to the Board with a budget-
Implements and follows through on
agreed upon strategies
-
Works closely with VP Membership
-
With the assistance of VP Programs
& Events, Organizes philanthropic event(s); usually one per year
-
Keeps a record of work to pass to
the incoming VP Officer
-
Attends Board and Chapter meetings
VP MEMBERSHIP 1
Year Term
-
Presides over meetings in the absence of the President and
VP/President Elect
-
Assumes responsibilities when the President is unable to
attend to duties
-
Takes reservations for meetings
-
Is responsible for reception table at all meetings,
providing
membership information and applications
-
Arranges for printing of AICI name tags for new members &
guests
-
Assists treasurer with check-in of members and guests and
collection of fee at the door
-
Maintains scrapbook with clippings, pictures, etc. and brings
to all meetings-
Collects door prize from exhibitors
-
Contacts guests after they attend meetings
-
Maintains frequent communication with members, i.e. welcoming
new members via phone or mail and notifying those whose dues are
due. Sends new members information and
updates to AICI HQ and VP of Membership.
-
Sends welcome letter to new members/welcome back postcard to
renewing members
-
Keeps a record of work to pass to the incoming VP Membership
-
Attends Board and Chapter meetings
VP
PROGRAMS & EVENTS - 1 Year Term
-
Presides over meetings in the absence of the President and VP
Membership
-
Plans programs and books speakers for each meeting
-
Sends thank you note to speakers and other appropriate
gestures
-
Keeps a record of work to pass to the incoming VP Program
-
Makes necessary logistical arrangements for location,
refreshments and room set-up
-
Works to create
pleasant atmosphere
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Greets and serves guests and members
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Oversees that meeting location is left in perfect order
following close of meeting
-
Keeps a record of work to pass to the incoming VP
-
Attends Board and Chapter meetings
VP
EDUCATION - 1 Year Term
-
Coordinates educational programs and workshops for Chapter
-
(Plans, coordinates and implements the Members Only Education
Weekend)
-
Assists VP Communications & Marketing
-
Keeps a record of work to pass to the incoming VP Education
-
Attends Board and Chapter meetings
-
Shall perform such other duties as prescribed by the
President or Board of Directors
-
Attends
all chapter and board meetings
SECRETARY - 1 Year Term
-
Records proceedings of the business and general meetings
-
Distributes copies of minutes to Board members, and, if
requested, to the membership and the AICI International Board of
Directors and Regional Advisors
-
Processes and files general correspondence
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Maintains a file of reports of special committees
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Assists VP Membership with
check-in of members and guests and collection of fees at the door
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Keeps a record of work to pass to the incoming Secretary
-
Attends
all chapter and board meetings
TREASURER
- 1 Year term
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Oversees preparation of budgets &
financial submissions to AICI HQ
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Collects and accounts for all money received and expended by
the Chapter
-
Pays all expenses incurred by the Chapter as provided in the
budget or approved by the Board of Directors
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Pays all receipted bills of Board Members when amount is
within the approved budget
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Co-signs Chapter disbursements with President
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Provides a Treasurer's report for each board meeting and an
annual written report for the membership
-
Keeps a record of work to pass to the incoming Treasurer,
together with financial records
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Attends Board and Chapter meetings
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When taking this
office notify committee to send bills to you
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Attends
all chapter and board meetings
Save
These Dates!
2007 AICI Australian Conference
October 5&6 2007
Melbourne Australia
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