SYDNEY CHAPTER OFFICERS

The duties and powers of the officers of the Chapter shall be as follow

 

PRESIDENT- 1 Year Term

 

Presides over board and general meeting

• Makes appointments of committee chairpersons

• Represents Chapter in an official capacity at any function or meeting of the International AICI

• Approves of all disbursements

• Co-signs disbursements with the treasurer

• Is responsible for the adequate functioning of all officers and committee chairpersons, both in carryinh out their duties to the Chapter and their responsibilities to AICI

• Keeps a record of work to pass to the incoming president

• Attends Board and Chapter meetings

• Corresponds with the International Board

• Attends and represents the chapter at the International Conference (chapter subsidizes convention fee, if feasible)

• Performs such other duties as are necessarily incident to the office of President

PRESIDENT ELECT - 1 Year Term (Followed by 1 Year Term as President - Must have been on the AICI Sydney Chapter Board for at least 1 year previous before nominating for this position)

• Presides in the absence of the President.

• Assists the president in carrying out chapter business and program of work as prescribed by the President and Board of Directors

• Chairs the Conference Committee for the following years conference

• Elected each year for a year term and automatically assume office of President the following year

VP COMMUNICATIONS – 1 Year Term

• Promotes and publicizes all chapter events

• Sends information on local chapter members to the International newsletter

• Updates the Sydney Chapter Website

• Manages the content and distribution of the Chapter E-newsletter

• Keeps a record of work to pass to the incoming VP Officer

• Attends Board and Chapter

VP MARKETING – 1 Year Term

• Works to get advertisers for the Bi-monthly Chapter E-Newsletter

• Works with the VP Communications on content of the E Newsletter

• Is in charge of the Trade Tables at the annual Australian conference

• Presents new ideas to Board which will bring community awareness and credibility to the Chapter

• Presents marketing strategies for furthering growth of the Chapter to the Board with a budget- Implements and follows through on agreed upon strategies

• Works closely with VP Membership

• With the assistance of VP Programs & Events, Organizes philanthropic event(s); usually one per year

• Keeps a record of work to pass to the incoming VP Officer

• Attends Board and Chapter meetings

VP MEMBERSHIP 1 Year Term

• Presides over meetings in the absence of the President and VP/President Elect

• Assumes responsibilities when the President is unable to attend to duties

• Takes reservations for meetings

• Is responsible for reception table at all meetings, providing membership information and applications

• Arranges for printing of AICI name tags for new members & guests

• Assists treasurer with check-in of members and guests and collection of fee at the door

• Maintains scrapbook with clippings, pictures, etc. and brings to all meetings- Collects door prize from exhibitors

• Contacts guests after they attend meetings

• Maintains frequent communication with members, i.e. welcoming new members via phone or mail and notifying those whose dues are due. Sends new members information and updates to AICI HQ and VP of Membership.

• Sends welcome letter to new members/welcome back postcard to renewing members

• Keeps a record of work to pass to the incoming VP Membership

• Attends Board and Chapter meetings

VP PROGRAMS & EVENTS - 1 Year Term

• Presides over meetings in the absence of the President and VP Membership

• Plans programs and books speakers for each meeting

• Sends thank you note to speakers and other appropriate gestures

• Keeps a record of work to pass to the incoming VP Program

• Makes necessary logistical arrangements for location, refreshments and room set-up

• Works to create pleasant atmosphere

• Greets and serves guests and members

• Oversees that meeting location is left in perfect order following close of meeting

• Keeps a record of work to pass to the incoming VP

• Attends Board and Chapter meetings

VP EDUCATION - 1 Year Term

• Coordinates educational programs and workshops for Chapter

• (Plans, coordinates and implements the Members Only Education Weekend)

• Assists VP Communications & Marketing

• Keeps a record of work to pass to the incoming VP Education

• Attends Board and Chapter meetings

• Shall perform such other duties as prescribed by the President or Board of Directors

• Attends all chapter and board meetings

SECRETARY - 1 Year Term

• Records proceedings of the business and general meetings

• Distributes copies of minutes to Board members, and, if requested, to the membership and the AICI International Board of Directors and Regional Advisors

• Processes and files general correspondence

• Maintains a file of reports of special committees

• Assists VP Membership with check-in of members and guests and collection of fees at the door

• Keeps a record of work to pass to the incoming Secretary

• Attends all chapter and board meetings

TREASURER - 1 Year term

• Oversees preparation of budgets & financial submissions to AICI HQ

• Collects and accounts for all money received and expended by the Chapter

• Pays all expenses incurred by the Chapter as provided in the budget or approved by the Board of Directors

• Pays all receipted bills of Board Members when amount is within the approved budget

• Co-signs Chapter disbursements with President

• Provides a Treasurer's report for each board meeting and an annual written report for the membership

• Keeps a record of work to pass to the incoming Treasurer, together with financial records

• Attends Board and Chapter meetings

• When taking this office notify committee to send bills to you

• Attends all chapter and board meetings